Accounts receivable
Without Sanka
Due dates, balances, and customer context are split across tools
With Sanka
Manage aging, balance, and customer context in one view
Payments, reconciliation, and accounts receivable in one invoice-to-cash workflow
Manage invoices, due dates, payments, balances, aging, collection actions, and reconciliation results so sales and finance work from the same payment status.
AR & Cash Application
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Overview
Manage collections and reconciliation from the same facts
Review AR and aging
Track invoices, due dates, balances, customers, and owners to prioritize collections.
Create and match payments
Turn bank files and payment CSVs into payment records and match candidates to invoices.
Manage reconciliation exceptions
Review partial payments, fees, mismatches, and duplicate candidates without losing audit context.
Workflow
Make invoice-to-cash visible through payment and reconciliation
- 01Confirm invoice balanceOrganize invoice, due date, balance, customer, and owner as the collection starting point.
- 02Import payment dataStructure payment date, payer, amount, memo, and reference from bank files or payment CSVs.
- 03Match payments to invoices; review exceptionsUse customer, invoice number, amount, and payment date to create invoice match candidates. Review unreconciled payments, partial payments, fees, and duplicate candidates in the web UI.
Compare
Split payments and AR create month-end cleanup
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Accounts receivable | Due dates, balances, and customer context are split across tools | Manage aging, balance, and customer context in one view |
| Payment checks | Teams manually compare bank files and payment CSVs against invoices | Create payment records and save invoice match candidates with reasons |
| Reconciliation | Partial payments, fees, and amount differences stop the process | Track differences and review state while reconciliation moves forward |
| Collections | Sales and finance duplicate follow-ups because history is unclear | Attach reminders, dunning, promises to pay, and disputes to invoice records |
Payment checks
Without Sanka
Teams manually compare bank files and payment CSVs against invoices
With Sanka
Create payment records and save invoice match candidates with reasons
Reconciliation
Without Sanka
Partial payments, fees, and amount differences stop the process
With Sanka
Track differences and review state while reconciliation moves forward
Collections
Without Sanka
Sales and finance duplicate follow-ups because history is unclear
With Sanka
Attach reminders, dunning, promises to pay, and disputes to invoice records
Customer quotes
Don't take our word for it.
We want inventory, sales management, tax, and accounting to connect smoothly while keeping operating cost and time low.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
We used to place orders with artisans via email or phone, which often led to losing track of order details or forgetting orders altogether.
FAQ
Frequently asked questions
Can Sanka show AR aging?
Yes. You can view aging from invoices, due dates, balances, and payment status.
Can payment files be used for reconciliation?
Yes. Bank files and payment CSVs can be read into payment records and matched to invoice candidates.
Can partial payments and fees be handled?
Yes. Partial payments, fees, amount differences, and write-off reasons can be reviewed as exceptions.
Can sales see collection status?
Yes. Teams can review invoice, payment, reconciliation, and aging status before customer outreach.
Payment reconciliation software for invoice-to-cash teams
Payment reconciliation software should do more than compare a bank file to an invoice list. Finance teams need to understand which customer paid, which invoices were covered, whether fees or short payments explain the difference, and what status should be visible to sales before follow-up.
Sanka connects the invoice-to-cash process: invoices, due dates, bank or processor payments, reconciliation candidates, exception review, collections notes, and accounting handoff. This makes payment reconciliation part of the same workflow as accounts receivable instead of a month-end spreadsheet cleanup.
What to evaluate in payment reconciliation software
| Evaluation point | Why it matters | Sanka approach |
|---|---|---|
| Invoice-level matching | Bank deposits and payment processor payouts often do not map cleanly to one invoice | Match by customer, invoice number, amount, payment date, memo, and reference |
| Partial payments | Customers may pay a deposit, short pay, or combine several invoices | Keep partial payment, residual balance, and review state visible |
| Fees and deductions | Processor fees, bank charges, withholding, and credits cause amount differences | Track difference reason instead of forcing a false match |
| Exception queues | Finance should not review every payment manually | Send only low-confidence, duplicate, short-paid, or unmatched items to review |
| CRM visibility | Sales needs to know whether a customer is paid, overdue, or disputed | Sync invoice, payment, open balance, and reconciliation status back to HubSpot where needed |
| Accounting readiness | Reconciliation affects close, AR aging, and revenue reporting | Preserve source files, payment records, match reasons, and audit history |
From payment reconciliation to collections
Payment reconciliation is strongest when it changes the next action. Sanka helps teams move from a bank file to a clear operating state:
- Paid invoices can be closed and removed from collection lists.
- Partially paid invoices keep the remaining balance and customer context.
- Overdue invoices can trigger reminders, tasks, or finance review.
- Disputed invoices can stay visible to sales and finance without being treated as simple non-payment.
- Reconciled payments can be prepared for accounting sync and reporting.