Order to invoice
Without Sanka
Teams re-key order lines and payment terms into spreadsheets
With Sanka
Generate invoices from approved orders, items, and customer records
Order-to-cash billing for delivered products and services
Turn approved orders, deliveries, and service records into invoices with payment status synced to CRM and accounting.
Order-to-Cash Billing
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Overview
Connect orders, delivery, invoices, and payment status
Issue from approved orders
Carry items, quantities, prices, taxes, and payment terms from trusted order and delivery records.
Connect delivery and billing
Check inventory, shipment, delivery, and acceptance status before deciding when to invoice.
Track invoice-to-cash status
Keep sent, partially paid, overdue, disputed, and reconciled status visible to sales and finance.
Workflow
Shorten the work from order to payment
- 01Confirm order and delivery termsStructure items, quantities, prices, payment terms, billing contacts, and delivery status as approved records.
- 02Draft the invoiceAI reads order and delivery data, then prepares invoice drafts, taxes, due dates, and recipients.
- 03Issue, collect, and reconcileAfter approval, issue invoices and track payments, balance, disputes, and reconciliation status for sales and finance.
Compare
Disconnected order-to-cash slows collection and accounting prep
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Order to invoice | Teams re-key order lines and payment terms into spreadsheets | Generate invoices from approved orders, items, and customer records |
| Delivery billing | Shipment, delivery, and acceptance status are separate from billing timing | Use delivery status to decide what is ready to bill |
| Payment status | Sales, finance, and CS each see a different status after sending | Sync invoice and payment status back to CRM and accounting prep |
| Exceptions | Discounts, returns, disputes, and partial payments lack an audit trail | Keep approvals, comments, and changes traceable |
Delivery billing
Without Sanka
Shipment, delivery, and acceptance status are separate from billing timing
With Sanka
Use delivery status to decide what is ready to bill
Payment status
Without Sanka
Sales, finance, and CS each see a different status after sending
With Sanka
Sync invoice and payment status back to CRM and accounting prep
Exceptions
Without Sanka
Discounts, returns, disputes, and partial payments lack an audit trail
With Sanka
Keep approvals, comments, and changes traceable
Customer quotes
Don't take our word for it.
We want inventory, sales management, tax, and accounting to connect smoothly while keeping operating cost and time low.
At first, we managed everything in Excel. Human error was a constant problem, and our inventory value did not match at fiscal close.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
FAQ
Frequently asked questions
Does this page cover subscription billing?
Subscription billing now has its own product page. This page focuses on order, delivery, and one-time invoice workflows.
Can invoices be drafted before delivery is complete?
Yes. Draft invoices can be prepared first, then issued only after delivery or acceptance is confirmed.
Can payment status sync back to CRM?
Yes. Invoice status, payment, partial payment, overdue status, and reconciliation can be visible in CRM.
Do we need to replace accounting software?
No. Sanka governs the billing workflow and prepares accounting-ready data for your existing accounting system.