Document capture
Without Sanka
The data is read but not saved as an operational record
With Sanka
Create expense request records with attached evidence
Finish expense submission, approval, and reimbursement with AI agents
Give receipts or card statements to Claude or Codex. Sanka creates expense requests, checks policy, routes approvals, and prepares reimbursement-ready data.
AI expense management
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Overview
AI intake with Sanka approvals
Create claims from documents
Extract amount, date, vendor, tax category, and memo from receipts, invoices, and card statements.
Suggest coding
Use employee, payment method, vendor, and history to suggest department, account, and project fields.
Keep approvals and logs
Check limits, duplicates, and missing evidence before routing to approvers.
Workflow
From AI execution to approval and reimbursement
- 01Upload receipts or bills; extract fieldsPass photos, PDFs, or card statements to Claude or Codex. Read transaction date, vendor, amount, tax, payment method, and memo.
- 02Create spend records; check policy and duplicatesConnect employee, department, project, and evidence. Flag limits, excluded spend, duplicate candidates, and missing documents.
- 03Approve in web; prepare reimbursementApprovers review the details, reason, and history before approval. Organize payment method, scheduled payment date, and accounting review details after approval.
Compare
OCR is not enough for spend approvals
| Workflow | Without Sanka | With Sanka |
|---|---|---|
| Document capture | The data is read but not saved as an operational record | Create expense request records with attached evidence |
| Policy checks | Limits, excluded categories, and duplicates are missed | Check amount, date, category, duplicate candidates, and missing evidence |
| Approval route | Approver selection stays manual | Route by amount, department, role, and exceptions |
| Accounting handoff | Approved spend gets re-entered elsewhere | Connect approved spend to payment planning and accounting prep |
Policy checks
Without Sanka
Limits, excluded categories, and duplicates are missed
With Sanka
Check amount, date, category, duplicate candidates, and missing evidence
Approval route
Without Sanka
Approver selection stays manual
With Sanka
Route by amount, department, role, and exceptions
Accounting handoff
Without Sanka
Approved spend gets re-entered elsewhere
With Sanka
Connect approved spend to payment planning and accounting prep
Customer quotes
Don't take our word for it.
We used to place orders with artisans via email or phone, which often led to losing track of order details or forgetting orders altogether.
Sanka does more than inventory control. It can manage purchasing, billing, orders, and shipping in one place.
We want inventory, sales management, tax, and accounting to connect smoothly while keeping operating cost and time low.
FAQ
Frequently asked questions
Can one claim include multiple receipts?
Yes. Multiple documents can be grouped into one claim or split into line-level records.
Can company policy be reflected?
Yes. Amount limits, excluded categories, department rules, and approval conditions can be included as checks.
Can this connect to accounting?
Yes. Approved spend can be prepared for payment planning, journal prep, and accounting sync.